Rental Property Income and Expense Spreadsheet Template in Excel and Google Sheets

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Manage your rental property finances with ease using this comprehensive spreadsheet template, designed for Airbnb hosts, Booking.com managers, and users of platforms like VRBO, Zillow, HomeAway, and TripAdvisor.

This tool helps you track income and expenses across multiple properties and booking sites, making it ideal for landlords and property managers who work with a wide range of platforms and agents.

Easily handle up to 100 properties by copying and pasting your transaction data. With automatic summaries, customizable dashboards, and deep insights, you'll gain a clear picture of your profitability.

Stay on top of your business with powerful Monthly, Annual, Comparison, and 5-Year dashboards. Whether you’re managing one unit or an entire portfolio, this template gives you clarity and control.

Designed with simplicity and precision in mind, it combines elegant visuals with smart automation — so you can spend less time on spreadsheets and more time growing your business.

Features:

• Fast & easy setup in minutes
• Smart multi-layered property dashboards
• Individual dashboards for each property
• Annual overview with top-performing assets
• 5-year growth projections
• Powerful analytics for deep insights
• Profit planning & expense budgeting tools
• ROI calculator for investment tracking

Setup Tools:

• Simple setup process
• Set custom annual & monthly profit goals
• Define and manage budget limits

Income & Expense Tracking:

• Built-in multi-currency support
• Customizable categories & subcategories
• Automation to reduce manual errors

Property Dashboards:

• Filter by year or specific unit
• Highlights top-performing months & platforms
• Tracks progress toward annual profit goals
• Visual financial analytics included

Monthly Dashboard:

• See financials by month at a glance
• Multiple views for in-depth property analysis

Annual Dashboard:

• Compare income vs. expenses annually
• Identify top properties & platforms
• Data visualized through charts and graphs

5-Year Forecast:

• Track projected income and expenses over 5 years
• Multi-layer dashboards for long-term planning
• Deep analytics to optimize business decisions

ROI & Tax Tools:

• Tax-ready income & expense summaries
• Dynamic ROI calculator for smarter investing
• Evaluate property purchase outcomes

WHAT’S INCLUDED?

• Step-by-step instructions 
• 4 Templates of Spreadsheets
• Sample Google Sheet with Mock Data
• Blank Google Sheet
• Sample Excel with Mock Data
• Blank Excel
• Editable in Google Sheets and Microsoft Excel
• Compatible with MAC, PC, Phones, or Tablets

HOW IT WORKS & REQUIREMENTS

YOU WILL NEED:

• A device to access Google Sheets or Microsoft Excel
• A Google Account (if using Google Sheets)
• Microsoft Excel software (if using Excel)
• Basic computer skills

HOW IT WORKS:

• Purchase and download instantly.
• Open the PDF file to access the Google Sheet link.
• Download the Excel template.
• Open the spreadsheet and start planning!

IMPORTANT TO KNOW:

• This is a digital download; no physical items will be shipped.
• Due to the nature of digital products, all sales are final, and refunds are not available.

COLOR DISCLAIMER:

Please note that colors in the spreadsheet may vary slightly due to screen display differences on your device. This can include variations in color on phones, tablets, and computers.

Note: For the best experience, we recommend using a desktop or laptop for full editing capabilities.